How to Share files in OneDrive?


OneDrive: OneDrive is an Internet-based storage platform with a significant chunk of space offered for free by Microsoft to anyone with a Microsoft account. Think of it as a hard drive in the cloud, which you can share, with a few extra benefits thrown in.

Files can be easily shared with One Drive with adding more security features.

How to access:

  • Login to with your Queensford email address and password.

  • Once logged in, click on the 9 dots square icon on the top left-hand corner: Click ‘All apps’:

  • Click on “OneDrive” to access the platform.


How to upload:

To upload any files, you can simply drag and drop any files located in your system OR create one by clicking in New.


How to Share:

Right Click on any file you want to share and then click Share.

Before Putting in email address, specify the link permission so that you can  put restrictions on your file.


  • Clicking Anyone on the link will make file visible to anyone having that link.

  • Clicking People in Queensford College will make file visible to Queensford users having that link.

  • Clicking People with existing access will make file visible to people with existing access in Queensford college.

  • Clicking Specific people will make file available on to the person it is shared with. (Recommended)

  • Clicking on Allow editing will allow receiver to edit that specific file.

  • You can also set an expiry date of your document that means receiver will not be able access that document after specified expiry date.

  • To give more security you can set a password too.

Click Apply after setting all the restrictions.

Note: – Always select Specific people if you are sharing a confidential file.

Put in the email address you want to share with, you can also write an optional message and click Send to share that document.

Note: – You can add more than one email address while sharing the files.

Other features includes:

  • COPY LINK: –
    You can copy that link and compose an email by clicking on Copy Link icon.
    This feature allows you to share a file with different email.

  • OUTLOOK: –
    You can share that file composing an email directly with Outlook by clicking on Outlook Icon.

If you struggle with any of these steps or if you need any assistance please contact Helpdesk at or give us a call at 07 3088 6235